Privacy Policy
Protecting your privacy is important to us. At CySEA, we are committed to handling your personal data securely, transparently, and in accordance with the General Data Protection Regulation (GDPR) of the European Union.
Who We Are
CySEA is the data controller of your personal data. If you have any questions or concerns about how we handle your data, please contact us at koetinfo@gmail.com.
How We Collect Your Personal Data
We collect personal data directly from you when:
- You complete paper or electronic forms (e.g. membership applications, participation forms)
- You communicate with us
- You take part in our events or activities
What Personal Data We Collect
Depending on the activity, we may collect:
- Identity and contact information (full name, address, phone number, email, occupation)
- Financial details (e.g. payment information)
- Correspondence you exchange with us
- Information you provide when registering for an activity
- Audio-visual material (photos or videos) from your participation, with your prior consent
Why We Use Your Data
We only use your personal data for legitimate purposes, including:
- Managing our Members Register
- Communicating with you and providing services
- Informing you about our events, initiatives, and opportunities
- Promoting and showcasing the work of the Organisation (with your consent)
- Complying with our legal obligations
Legal Basis for Processing
Depending on the specific case, the processing of your personal data is based on one or more of the following legal grounds:
- Your consent (e.g. for the publication of photos)
- Performance of a contract or provision of services
- Legal obligation (e.g. submitting data to public authorities)
- Legitimate interest of the Organisation (e.g. improving services, managing communication)
Who We Share Your Data With
Your personal data will not be shared with third parties, unless:
- We are legally required to do so (e.g. to the Registrar of Associations and Foundations or other public authorities)
- You have provided explicit consent (e.g. for photo publication)
- It is necessary for the implementation of an activity in which you participate
- Your data is not transferred outside the European Union.
How Long We Keep Your Data
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected or as required by law.
You may withdraw your consent at any time.
Data Security
We apply appropriate technical and organisational measures to ensure your personal data remains secure, confidential, and protected from unauthorised access or use.
Your Rights
You have the right to:
- Access your personal data
- Rectify or update inaccurate information
- Erase your data (“right to be forgotten”)
- Restrict processing
- Object to processing (where applicable)
- Data portability (in a readable format)
- Withdraw your consent at any time
To exercise your rights, please contact us at koetinfo@gmail.com.
Right to Lodge a Complaint
If you believe your data protection rights have been violated, you have the right to lodge a complaint with the relevant supervisory authority:
Office of the Commissioner for Personal Data Protection – Cyprus
www.dataprotection.gov.cy
commissioner@dataprotection.gov.cy
Updates to this Policy
This policy may be revised or updated periodically. The most recent version will always be available on our website www.koet.org
Last updated: 9 August 2025
